How to use the time card calculator
- Choose a 1-week or 2-week pay period and, if you like, the start date from the calendar.
- For each day, tap Clock in and Clock out and pick the times with the clock picker, or type them (for example
8:30aor17:00). - Pick your unpaid lunch (0, 15, 30, 45 or 60 minutes, or type any length) and any other unpaid breaks. Prefer clock punches? Switch Lunch entered as to Out / in times.
- Use the copy button on a day to repeat the day before, or Copy to weekdays to fill the week in one step.
- Open Overtime, pay & rounding to add your hourly rate and the rules that match your workplace, then print or download CSV.
How to calculate a time card with lunch
For each day: (time out − time in) − unpaid lunch − other unpaid breaks = hours worked. Add the days together for the weekly total, then apply any overtime rule.
| Day | In | Lunch out | Lunch in | Out | Hours |
|---|---|---|---|---|---|
| Mon | 8:00 AM | 12:00 PM | 12:30 PM | 4:30 PM | 8:00 |
| Tue | 7:55 AM | 12:10 PM | 12:50 PM | 5:05 PM | 8:30 |
| Wed | 8:05 AM | 11:45 AM | 12:15 PM | 4:35 PM | 8:00 |
Tuesday: 7:55 → 12:10 is 4:15, and 12:50 → 5:05 is 4:15, so 8:30 worked. The 40-minute lunch is excluded automatically. The three days total 24:30, or 24.50 decimal hours. A full walk-through is in how to calculate hours worked.
Lunch breaks vs other breaks
- Lunch / meal breaks are usually unpaid when you are fully relieved of duty, so they are deducted.
- Short rest breaks are often paid. Under US federal rules, breaks of about 5–20 minutes count as hours worked. Don't enter paid breaks.
- Rules vary by country, state and contract. See rules by country.
What this time card calculator does differently
- Remembers your card. Your times and settings are kept in your browser, so next week you only change what’s different.
- Biweekly done correctly. Weekly overtime is worked out for each week on its own, not averaged over 80 hours.
- Real-world rules. Split shifts, overnight shifts, punch rounding (5, 6, 10 or 15 minutes) and daily or weekly overtime.
- Fast entry on phones. Type
9,930aor17:30. Each box shows how it read your entry.
Example: a 45-hour week
Monday to Friday, 8:00 AM to 5:30 PM with a 30-minute unpaid lunch is 9 hours a day, 45 hours a week. Under the US federal rule (overtime after 40 hours), that is 40 regular hours and 5 overtime hours. At $20/hour with time-and-a-half overtime: 40 × $20 = $800, plus 5 × $30 = $150, for $950 gross.
Example: California daily overtime
If you work 13 hours on one day in California, the first 8 are regular, hours 9–12 are overtime (1.5×) and the 13th hour is double time (2×). Any regular hours over 40 in the week also become overtime. Pick California in the overtime menu to apply this. Rules differ by state, province and country: see overtime basics by country.
Time card tips
- Only enter unpaid breaks. Short paid rest breaks count as hours worked.
- Use the same rounding rule as your employer’s time clock, or none at all, to match your payslip.
- Payroll usually needs decimal hours. 37:45 is 37.75 hours. The decimal hours converter has a full chart.
- Need one day only? The hours calculator is quicker.